23rd FIG General
Assembly, Prague 2000
APPENDIX TO ITEMS 21.1, 23.1 & 26
23rd General Assembly
FIG Working Week in Prague, 22-26 May 2000
The Future Governance and Management of FIG
This paper is the final document of the Task Force on the Future Governance and Management of FIG, chaired by Dr Tom Kennie, Vice President of FIG. The draft document was distributed to Task Force members, members of ACCO and the members of the current US Bureau and the German Shadow Bureau following the meeting of the Bureau in Copenhagen in January 2000. Comments to the final draft were very positive and only minor changes have been made to the recommendations after the comments. However some questions have been raised on the details and implementation of the recommendation. These have been collected to a list of frequently asked questions (FAQ) to help the discussions and decision making process at the General Assembly in Prague.
The Bureau supports all recommendations made in this paper and recommends to the General Assembly that it adopts the recommendations both on the future governance model and its implementation including the arrangements during the transition period.
Section 2 of the paper summarises some of the background to the work of the Task Force, section 3 summarises the recommendations and section 4 the proposed transition plan. Details of the terms of reference of the task force and the names of task force members are contained in Appendix A.
The paper deals primarily with the arrangements relating to the roles, responsibilities and election of the body responsible for overall management of the FIG. No specific changes are contained in this report in relation to the structure and election processes associated with the existing Commissions. Work to evaluate any subsequent changes will start after the meeting in Prague and any recommendations put forward no earlier than the General Assembly in 2002 (Washington).
2.1 The Pressure for Change
The paper circulated prior to the General Assembly in South Africa and the subsequent discussions identified some of the reasons why it was considered necessary to consider changing the existing structures for governing and managing the FIG. Among the most significant were;
In order for the structure of FIG to evolve in an orderly fashion it was also recognised in South Africa that it will be necessary to make some significant decisions in the near future, although the impact of some of these decisions might not take effect for some considerable time. The proposed timetable for action is as follows
The following paragraphs summarise the key recommendations. The Task Force recommended to the Bureau that the recommendations made should be considered holistically as a package. It is felt that disaggregating the recommendations could lead to an imbalance in the process of governing and managing the Federation.
3.1 Recommendation 1 - Terminology
To distinguish the nature and role of the new management group it is recommended that the term Bureau should be replaced by the term Council.
3.2 Recommendation 2 - Changes in the Roles and Terms of Reference of Council Members
One issue which the creation of the permanent office, and the appointment of a Director has identified, is a need for changes in the roles of Bureau members (both current and future). The role of Secretary General is now much less operational oriented, and it is considered is now similar to that of a Vice President. A related role which has seen change since the appointment of the Director is that of Treasurer.
It is therefore recommended that the Statutes and the Internal Rules be modified to change the roles of Secretary General and Treasurer to that of Vice Presidents. This decision is proposed to be made in Prague and come into force 1.1.2001.
3.3 Members of the Council
It is recommended that the Council shall include the following 5 roles elected by the General Assembly
It is also recommended that the Vice Presidents in addition to specific strategic responsibilities have oversight of links with member associations in specific regional areas. Further work will be required to identify the geographic regions which will be most appropriate.
3.3.1 General Terms of Appointment
All of the elected posts will normally be for a period of 4 years.(at the General Assembly in the year of the Congress and at the GA two years after the Congress). Further details of the timing for the elections, particularly during the transition period is provided in section 4.
Detailed procedures for voting will be proposed and decided at the General Assembly in Seoul in 2001.
3.3.2 Election of Specific Members of the Council
Election of the President will take place at the General Assembly in the year of the Congress.
126.96.36.199 Vice Presidents
Vice Presidents will be elected on a phased basis with 2 elections every two years.
Elections for the 4 posts of Vice President shall be open to any person who is nominated by the member association to which they are attached.
188.8.131.52 Ex officio (non-voting) Members of the Council
In addition it is recommended that three ex officio (non voting) appointments be made to the Council
3.4 Hosting of Congress
It is recommended that the location of the Congress be open to bids from any Member Association who wishes to make such a bid.
3.5 Timing of General Assembly
It is recommended that the General Assembly should continue to meet on an annual basis as at present.
3.6 Commission Structure
Its is recommended that the work of the Task Force continue to evaluate the need for any longer term changes to the Commission structure in more detail so that the decisions can be made at the General Assembly in Washington, 2002. In the interim period the existing structure will continue, including those relating to the Ad Hoc Commission on Construction Economics and Management.
The process of moving towards the new structure outlined in this paper will require some modifications to take place to the timing of a number of activities associated with the Management of the Federation. In particular, it has implications for
To align many of the administrative workings of the Federation it is further recommended that all financial matters and appointments follow calendar years.
The following table summarises the key dates and the timing of elections which will ensure a fully implemented new structure is complete by 2007.
The terms of reference of the Task Force were established by the Bureau in 1998 as follows;
Outline Workplan Task Force - Year 2
Members of Task Force