FIG General Assembly
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Minutes
31st General Assembly
15 and 19 June 2008 in
Stockholm, Sweden
FIG 31st GENERAL ASSEMBLY
MINUTES
of the meetings held in the Auditorium
at the Stockholm City Conference Centre, Stockholm, Sweden
on 15 and 19 June 2008
Introduction
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Changes after the minutes have
been distributed to the member associations:
MINUTES
First Session, Sunday 19 June 09:00-12:00 and 13:30-15:00
Auditorium, Stockholm City Conference Centre
1. OPENING PROCEEDINGS
President Stig Enemark opened the 31st General Assembly and welcomed
the members and delegates to Stockholm.
A moment of silence was held to appreciate those delegates and active FIG
people that had passed away during the past year, especially to respect the
memory of Prof. Jean-Marie Becker, FIG Honorary Member from Sweden who passed
away in October 2007.
Noted that several greetings and apologies were received from member
associations, other members and Honorary Presidents and several Honorary Members
who were no able to attend the General Assembly this time. These apologies
included especially John Hohol, President of the FIG Foundation who has
attended all FIG meetings since 1981.
2. ROLL CALL
Vice President Matt Higgins took the roll call. The roll call was made
only for member associations and affiliate members. Delegates representing
academic members, corporate members and correspondents as well as honorary
presidents and honorary members were entered in the records based on their
registrations to the FIG Office at the meeting venue. Recorded that based on the
decision of the General Assembly in 2006 only those member associations that had
paid all their membership fees to the end of 2007 are allowed to vote at the
meeting. A list of member associations that are not allowed to vote was
published on the FIG web site as per 15 May 2008.
Appendix to items 2 & 24:
Roll Call (139 kB)
52 member associations out of 99 were present at this session, which is more
than one third of the membership needed for the General Assembly to be
constitutionally valid. 48 member associations have the right to vote.
Motion: That present members are recorded in the minutes.
Decision: The motion was adopted.
3. APPOINTMENT OF TELLERS
Motion: The General Assembly shall appoint two persons as tellers
following the principle adopted at the 22nd General Assembly so that the
tellers will represent member associations hosting the preceding (the Hong
Kong Institute of Surveyors, HKIS) and the current General Assembly (the
Swedish Association of Chartered Surveyors, SLF). That the General Assembly
appoints Mr. Hon-Kwong Sung from Hong Kong SAR, China and Dr.
Maria Ulfvarson-Östlund from Sweden as a teller for the two sessions of
the General Assembly.
Decision: The motion was adopted.
4. ADOPTION OF THE AGENDA
Motion: That the agenda be adopted.
Decision: The motion was adopted.
5. ADOPTION OF THE MINUTES OF THE 30th GENERAL ASSEMBLY
Minutes have been circulated previously.
Appendix to item 5: Minutes of the
General Assembly in Hong Kong SAR, China, May 2007
Minutes of the General Assembly in Hong
Kong SAR, China, May 2007 without appendices, pdf-format. (165 kB)
Motion: That the minutes be adopted as recorded.
Decision: The motion was adopted.
6. MEMBERSHIP
6.1 Acceptance of new members
6.1.1 Geodetic Engineers of the Philippines, Inc.
Geodetic Engineers of the Philippines, Inc. has submitted its membership
application to become a member association of FIG. The association has 500
qualified members (B.Sc. Geodetic Engineering). The association is constituted
by the Philippine Geodetic Engineering Act. The application meets the criteria
for membership in FIG as a member association. The Philippines has been a member
of FIG earlier from 1994 to 1998. The Council has considered the application and
believes that the association meets criteria for membership of FIG as a member
association.
Appendix to item 6.1.1:
Membership application from the Geodetic Engineers of the Philippines, Inc.
(123 kB)
Motion: That the General Assembly admits the Geodetic Engineers of the
Philippines, Inc. to become a member association of FIG.
Decision: The motion was adopted.
6.1.2 Chamber of Graduated Surveyors, Bulgaria
The Chamber of Graduate Surveyors from Bulgaria has submitted an application
to become the second member association of FIG from Bulgaria. The association
has 347 members (226 qualified and 121 qualifying members). The application is
supported by the current member association Union of Surveyors and Land Managers
in Bulgaria. The Council has considered the application and believes that the
association meets criteria for membership of FIG as a member association.
Appendix to item 6.1.2:
Motion: That the General Assembly admits the Chamber of Graduate
Surveyors from Bulgaria to become a member association of FIG.
Decision: The motion was adopted and the FIG President gave Mr.
Angel Yanakiev, President of the Chamber of Graduate Surveyors from Bulgaria
the membership certificate.
6.1.3 Institution of Surveyors of United Arab Emirates
The Institution of Surveyors of United Arab Emirates has informed that the
association has not been formally established. It wants to withdraw its
membership in FIG at the same time as the Survey Department, Dubai Municipality
joins FIG as an affiliate member.
Motion: That the General Assembly records that the Institution of
Surveyors of United Arab Emirates has withdrawn its membership in FIG and that
Dubai Municipality has joined FIG as an affiliate member.
Decision: The motion was adopted.
6.2 Other membership issues
Affiliates
The Council has admitted following six organisations to become an affiliate
member of FIG:
- National Oceanic and Atmospheric Administration, NOAA, United States
Department of Commerce, USA
- Cadastre, Land Registry and Mapping Agency (Kadaster), the Netherlands
- Surveying Department, Dubai Municipality, United Arab Emirates
- National Land Survey of Finland (Maanmittauslaitos, MML), Finland
- National Survey and Cadastre (Kort og Matrikelstyrelse, KMS), Denmark
- National Land Survey of Sweden (Lantmäteriet, LM), Sweden
The Council has restored the affiliate membership of:
- Servicio Hidrográfico y Oceanográfico de la Armada de Chile
The Council has expelled following organisation from the affiliate membership
of FIG:
- HMG Survey Department, Nepal
After these changes the number of affiliate members is 25.
The affiliate members from USA, the Netherlands, Finland, Denmark and Sweden
were given their membership certificates.
Corporate members
The Council has admitted the following two companies to become a Corporate
Member of FIG:
- Derinsu Underwater Engineering Ltd., Turkey, engineering and consulting
company (www.derinsu.com), Basic level
member (E)
- Al-Mutakamilad Real Estate (Cityplex), Jordan, real estate company (www.cre.com.jo),
Regional level member (F).
The Council has restored the membership of Cameroon Engineering S.A. as they
have paid their arrears.
The Council has expelled the following corporate member because of unpaid
membership fees:
- Remote Sensing Center of Environment Consulting, Saudi Arabia
The number of corporate members is now 34.
Academic members
The Council has decided to adopt following new academic member:
- University of Novi Sad, Faculty of Technical Sciences, Geodesy and
Geomatics, Serbia
The Council has decided to expel following academic members because their
membership fees are more than two years in arrears. This list has been corrected
15 June 2008.
- Universidad Nacional, Escuela de Topografía, Catastro y Geodesia, Costa
Rica
- Institute of Technology Bandung (ITB), Department of Geodetic
Engineering, Indonesia
- “Dunarea de Jos” University Galati, Cadastre, Environment Management and
Protection, Romania
- North University Baia Mare, Surveying Department, Romania
- Moscow State University of Geodesy and Cartography, Economic and Land
Management, Russian Federation
- University of Oriental Republic of Uruguay, Faculty of Engineering,
Uruguay
The number of Academic Members is after these changes 80.
Motion: That the General Assembly notes the actions that the Council
has taken with other membership matters.
Decision: The motion was adopted.
7. PRESIDENT’S REPORT
The President has prepared a report on the activities of the President and
the Council between the General Assembly in Hong Kong and Stockholm.
Appendix to item 7:
President’s report (115 kB)
Motion: That the General Assembly accepts the President’s written
report.
Decision: The motion was adopted.
8. IMPLEMENTATION OF THE COUNCIL WORK PLAN 2007-2010
The Council has prepared a mid-term progress report on implementation of the
Council Work Plan for 2007-2010. The report is prepared in the way that it could
be used as a standard tool to evaluate implementation of the Work Plan and the
Action Plan 2007-2010 that the Council has approved to guide its work.
Appendix to item 8:
Mid-term progress report on implementation of the Council Work Plan 2007-2010
(194 kB)
Motion: That the General Assembly adopts the mid-term progress report
on the implementation of the Council Work Plan 2007-2010.
Decision: The motion was adopted.
9. COMMISSION REPORTS
Vice President Matt Higgins, Chair of ACCO has prepared a report on
the activities of the Advisory Committee of Commission Officers (ACCO) since the
General Assembly in Hong Kong. In addition to the written report Vice President
Higgins made an oral presentation on behalf of the ACCO focusing on the peer
review process to be used at the FIG conferences.
Each Commission Chair has submitted a written report on the Commission
activities since the FIG Working Week in Hong Kong SAR, China. These reports
include progress reports of the Commission working groups. Each Commission will
hold an annual or other meeting during the Working Week in Stockholm.
Appendices to item 9:
9.1 ACCO report (116 kB)
9.2 Commission reports:
-
Commission 1, (146 kB)
-
Commission 2, (163 kB)
-
Commission 3, (180 kB)
-
Commission 4, (135 kB)
-
Commission 5, (133 kB)
-
Commission 6, (157 kB)
-
Commission 7, (121 kB)
-
Commission 8, (137 kB)
-
Commission 9, (123 kB)
- Commission 10, to be added
Motion: That the General Assembly adopts the reports of the ACCO and
the Commission chairs and records its thanks to the chairs and other officers of
the Commissions for their past year’s work.
Decision: The motion was adopted.
10. APPOINTMENT OF CHAIRPERSON TO COMMISSION 8 FOR 2008-2010
Mr. Simon Adcock, Chair of Commission 8 has sent a letter of
resignation to the Council with effect from 31 January 2008. The Council has
taken action to find a candidate to take over the chairmanship of Commission 8
for the remaining period of his term of office 1.2.2008-31.12.2010. As result of
these efforts the Council is suggesting that Dr. Diane Dumashie from
United Kingdom would be appointed as the Chair of Commission 8. Dr. Dumashie’s
nomination is supported by the Royal Institution of Surveyors, RICS. She has
served FIG earlier as Chair of Commission 8 from 2002 to 2006.
Appendix to item 10:
Curriculum Vitae of Dr. Diane Dumashie (114 KB)
Motion: That the General Assembly appoints Dr. Diane Dumashie
from United Kingdom as the Chair of Commission 8 for the period
1.2.2008-31.12.2010.
Decision: The General Assembly appointed Dr. Diane Dumashie as
chair to Commission 8 with acclamation. The General Assembly also recorded its
thanks to Mr. Simon Adcock for the services that he has provided to the
Federation during many years.
11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS
11.1 International Office of Cadastre and Land Records (Office
International du Cadastre et du Régime Foncier) OICRF
Prof. Paul van der Molen, Director of OICRF has prepared a report on
the OICRF activities since the General Assembly in Hong Kong. He will make a
short subsequent report orally at the General Assembly.
Appendix to item 11.1: Report
from the International Office of Cadastre and Land Records (Office International
du Cadastre et du Régime Foncier) OICRF (118 kB)
Motion: That the General Assembly adopts the report and records its
thanks to the Director and the members of the permanent institution for their
past year’s work.
Decision: The motion was adopted.
11.2 International Institution for the History of Surveying and
Measurement, Permanent Institution of FIG
Mr. Jan de Graeve, President of the IIHSM has prepared a report on the
IIHSM activities since the General Assembly in Hong Kong. He will make a short
subsequent report orally at the General Assembly.
Appendix to item 11.2: Report
from the International Institution for the History of Surveying and Measurement,
Permanent Institution of FIG (122 kB)
Motion: That the General Assembly adopts the report and records its
thanks to the Director and the members of the permanent institution for their
past year’s work.
Decision: The motion was adopted.
12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION
Mr. John Hohol, President of the FIG Foundation has prepared a report
on the FIG Foundation activities from May 2007 to April 2008. Vice President
Ken Allred made an oral report on behalf of the President of the FIG
Foundation to the General Assembly on the recent activities of the FIG
Foundation.
Appendix to item 12:
Report of the FIG Foundation activities May 2007 – April 2008 (110 kB)
Motion: That the General Assembly adopts the report of the FIG
Foundation and records its thanks to the President and members of the Board of
Directors of the FIG Foundation for their past year’s work.
Decision: The motion was adopted.
13. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
As part of the Work Plan 2007-2010 the Council has established the UN Liaison
Committee – FIG Responses to the Millennium Development Goals to coordinate
co-operation with the United Nations and the World Bank. The Liaison Committee
is chaired by the President. A special task of the Liaison Committee is to
develop FIG responses to the Millennium Development Goals by organising a joint
FIG/World Bank symposium.
The Liaison Committee has prepared a report on the co-operation between FIG
and the United Nations including the World Bank since the General Assembly in
Hong Kong.
The President made an report to the General Assembly on main issues in the
co-operation with the United Nations and the World Bank:
- Preparations for the Joint FIG/World Bank high level symposium in
Washington DC, USA in March 2009
- Co-operation with UN-HABITAT (Global Land Tools Network, Seminar in
Stockholm in June 2008 and preparations for the 4th World Urban Forum in
China P. R., 3-8 November 2008)
- Co-operation with UN FAO: contributions to major FIG events and
Commission 7 and 9 events; International Seminar on state and public lands
in Verona, Italy 9-10 September 2008
- Participation to the work of the International Committee on Global
Navigation Satellite Systems (ICG)
Appendix to item 13: Report on
the co-operation between FIG and the United Nations and the World Bank (132
kB)
Motion: That the General Assembly adopts the report on the
co-operation between FIG and the United Nations, its agencies and the World Bank
and records its thanks to the members of the Liaison Committee and all those who
have contributed to this co-operation.
Decision: The motion was adopted.
14. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
The Joint Board of Spatial Information Societies JB-GIS was formally
established during the FIG Working Week in Cairo in 2005 and meets annually
during a major conference. The meeting in 2007 took place in conjunction to the
ICA conference in Moscow, Russia 4-10 August 2007. The Joint Board met
informally also during the GSDI-10 in Trinidad 25-29 February 2008. The Joint
Board was chaired by President Stig Enemark until the meeting in August
2007 where Prof. Ian Dowman was appointed as the new chair.
FIG has further bilateral agreements of co-operation with several other
international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI and IFHS. Some
of the partners are also working together in the Habitat Professionals Forum.
Since beginning of 2007 the Chairperson of the Habitat Professionals Forum has
been President Stig Enemark.
FIG is a member of the International Council for Science (ICSU) and working
together with ISO and International Valuation Standards Committee (IVSC) on
standards.
The Council has prepared a report on the co-operation between FIG and other
professional associations from May 2007 to April 2008. The President made a
subsequent report at the meeting.
Appendix to item 14:
Report on the
co-operation between FIG and other professional organisations (119 kB)
Motion: That the General Assembly confirms the report on the liaison
with other international associations.
Decision: The motion was adopted.
15. REVISION OF THE FIG STATUTES AND INTERNAL RULES
The FIG Statutes, Internal Rules and other regulations have been adopted by
the General Assembly in 2001. Several parts have been amended thereafter. After
the transition period of the governance structure is now completed the Council
has made a thorough revision of the statutes and internal rules as decided by
the General Assembly in Hong Kong in May 2007. The revision is based on the work
of the Task Force on FIG Governance Structure and the discussions that the
Council has had with the member associations.
The new version of the statutes and other regulations include a thorough
revision of the language and various adjustments to bring the legal base up to
date with actual policies and practices. However as a result there is need only
for a few changes that are of political nature. These changes can be listed as
follows:
Statutes:
- Membership: In special cases a member association may include a number
of (small) countries.(§ 3.1)
- Membership fees: Other members than member associations shall be
expelled if their fees are more than two years in arrears. (§ 4.3)
- Governance of the Federation: General Assembly shall be held during the
first half of the year. (§ 6.1)
- Governance of the Federation: Member associations must advise the
Director of the name of their voting delegates in advance to the General
Assembly. (§ 6.5)
Internal Rules:
- Affiliate members: Governmental and regional bodies can be admitted to
affiliate membership, if they fulfil the other criteria of membership. (§
3.2)
- Elections: Time for nominations to positions in the Council and to
Commission chairs and chairs elect will be shortened from six to four months
because the Nomination Review Group and Commission Review Group procedures
have been discontinued. (§ 9.1, § 9.2, § 11.4)
- Commissions: Term of Commission chairs and chairs elect will be
harmonised with those of the Council i.e. starting 1.1 and ending 31.12. (§
11.4)
- Commissions: Only member associations will be allowed to make
nominations for Commission chairs and chairs elect (§ 11.8)
- Conferences: Decision on the venue of the Working Week and the Congress
will be made four years prior the event instead of current five years (e.g.
the next Congress will be decided at the General Assembly to be held at the
Congress). As a result all main decisions will then be made at the General
Assembly held during the Congress.(§ 17.2)
The Council has decided further to propose an additional change to internal
rules in 9.4 § on election of Council members and in 11.9 § on election of
commission chairs as follows:
“--- If no single candidate for that post gains an absolute majority of the
votes cast, a second vote will be held between the two candidates that have the
most votes. In the event of a tie on that vote, the final decision shall be made
by selecting a name by blind ballot.”
To help the member associations to see all changes there is a full set of the
statutes, internal rules and other guidelines together with the current
regulations as an attachment. All changes that are not linguistic improvements
have been highlighted. The purpose of the update is to get all regulations up to
date but without putting too much effort on the linguistic issues.
A new publication of the Statutes and other regulations will be published and
circulated to all members after the General Assembly together with the minutes.
Appendix to item 15:
FIG Statutes, Internal Rules and Guidelines (current and revised versions)
(357 kB) - 43 pages
Statutes as publication in .htm-format (FIG publication # 40)
Motion: That the General Assembly adopts the revised Statutes and
Internal Rules and other guidelines as proposed by the Council and presented in
the appendix, and including the proposed changes to internal rules §9.4 and
§11.9.
Decision: The new statutes, internal rules and other regulations were
adopted unanimously.
16. DECISION ON THE VENUE OF THE FIG WORKING WEEK 2013
The Council did not receive any proposals for the venue of the Working Week
2013 by the deadline in December 2007.
In the revised statutes it is proposed that the venue of the Working Weeks
and Congresses will be decided four years before the meeting (now five years).
Because the Council expected that the General Assembly will adopt this proposal,
the Council has not encouraged applications for 2013 after the deadline passed,
but instead proposes that the venue of Working Week 2013 will be decided by the
General Assembly in 2009.
Motion: That the General Assembly decides according to the revised
internal rules that the venue of the FIG Working Week 2013 will be decided by
the General Assembly in 2009. Bids to host the Working Week have to be submitted
to the Council by the end of 2008.
Decision: The motion was adopted.
17. FIG ACCOUNTS FOR 2007 AND AUDITOR’S REPORT AND BUDGET FOR 2008 AND 2009
Vice President Ken Allred presented a financial report on the economic
situation of the Federation. This report includes summary of the accounts for
2007, an updated budget for 2008 and proposal for budget 2009 with notes and
principles of the investment policies adopted by the Council.
The Auditors Report includes the auditors report from 2007, official accounts
(income statement 2007) and balance sheet 31 December 2007.
Appendices to item 17:
17.1 Financial Report –
Accounts 2007 and Budgets 2008 and 2009 (284 kB)
17.2 Auditor's Report,
Income Statement for 2007 and Balance Sheet at 31 December 2007 (740 kB)
17.3 List
of member associations whose membership fees are in arrears for 2007 and earlier
and that are not allowed to vote, as 15 May 2008
The Council has decided to recognise the continuous financial support and
sponsorship of the Danish Association of Chartered Surveyors, DdL to the FIG
Office.
In the discussion Rafic Khouri (OGE, France) asked about the project
income in the accounts. It was explained that this is mostly about the
administering the FIG events and that FIG is not involved in project work in
normal terms.
Robert W. Foster (Honorary President) raised the issue of collecting a
fund reserve as stated in the Council work plan and questioned if the target
should be put even higher than 1.5 times the annual expenditure. He also asked
for an FIG investment policy that will safeguard the FIG funds.
Karl-Friedrich Thöne (DVW, Germany) asked about the proposed increase
in membership fees which for big associations is more than inflation rate. He
asked the Council to study the sliding scale used for big associations and to
consider whether it could be revised. He also requested that the Council should
provide some justification for the use of the budget funds and more transparency
in the accounting and given finance information to the General Assembly. He
asked to get the information in Vice President Allred’s presentation included in
the minutes and in the future with the agenda papers.
President Enemark promised that the presentation on finances will be
included in the minutes of this meeting and that similar information will be
circulated with the agenda papers in the future to improve transparency and
better enable the General Assembly to act as political auditors of the finances.
He also encouraged DVW to send a letter to the FIG Council on the DVW ideas and
promised that the Council will consider the issues carefully and take the
possible action.
Appendix to item 17 in the minutes:
Handouts of the presentation given
by Vice President Allred at the meeting. (612 kB)
Motion: That the General Assembly adopts the audited accounts for 2007
and budgets for 2008 and 2009. That the General Assembly records it special
thanks and recognises the sponsorship that DdL has given to the FIG Office since
its establishment in 1999.
Decision: The motion was adopted.
18. SUBSCRIPTION RATES FOR 2010
The General Assembly has to set levels of fees for member associations two
years in advance of the year in which they become payable. Fees are payable in
respect of each individual member up to a maximum of 4,000 members; member
associations with more than 4,000 members pay fees in accordance with a sliding
scale. Fees for 2008 and 2009 are:
|
Per capita fee |
Minimum fee |
Maximum fee |
2008 |
4.02 € per member up to a maximum of 4,000 members
Member associations from countries listed by the World Bank as
low-income economies or low-middle-income economies shall pay 2.01 €
per member up to a maximum of 4,000 members. |
200 € |
133 per cent of the fee payable by an association
with 4,000 members. |
2009 |
4.18 € per member up to a maximum of 4,000 members.
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay 2.09 €
per member up to a maximum of 4,000 members. |
200 € |
136 per cent of the fee payable by an association
with 4,000 members. |
The World Bank lists of the low-income economies and the
lower-middle-income economies are available at the
World Bank web site.
The Council proposes to the General Assembly to increase membership fees for
member associations for 2010 with 2.9 per cent to 4.30 € per member and 139 per
cent for the maximum fee based on the General Assembly decision from 1997.
Motion: That the General Assembly adopts following membership fees
payable by member associations in 2010:
|
Per capita fee |
Minimum fee |
Maximum fee |
2010 |
4.30 € per member up to a maximum of 4,000 members
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay 2.15 €
member up to a maximum of 4,000 members.
|
200 € |
139 per cent of the fee payable by an association
with 4,000 members. |
Decision: The motion was adopted.
19. ELECTION OF VICE PRESIDENTS 2009-2012
According to the FIG Statutes and Internal Rules the General Assembly has to
appoint two new Vice Presidents for the period 1.1.2009-31.12.2012.
Member associations have made four nominations for these two open posts
during the nomination period. These nominations are:
- Mr. David Doyle, ACSM, USA
- Mr. Iain Greenway, RICS, United Kingdom
- Mr. Daniel Roberge, CIG, Canada
- Mr. Teo CheeHai, PEJUTA, Malaysia
According to the new election procedure each candidate has prepared and
submitted a nomination template that gives information about the candidate and
his ideas about developing the Federation. The templates are included in the
agenda.
Appendices to item 19 and 26: Nomination templates of the nominated
candidates:
The candidates were invited to make a short introduction of themselves and
their agenda how to develop FIG, if they will be elected. Each candidate was
given 5 minutes to make his presentation.
The elections will take place at the second session of the General Assembly
by using following procedure:
Election of the first Vice President
In the election of the first Vice President every member association has one
vote to give to one of the 4 candidates. If one candidate gets more than 50 per
cent of the given votes, he will be elected. If there is no majority in the
first vote, a second vote will be carried between those two candidates that have
got most votes in the first vote. The candidate with most votes will then be
elected.
Election of the second Vice President
In the election of the second Vice President every member association has one
vote to give to one of the remaining 3 candidates. If one candidate gets more
than 50 per cent of the given votes, he will be elected. If there is no majority
in the first vote, a second vote will be carried between those two candidates
that have got most votes in the first vote. The candidate with most votes will
then be elected.
Motion: That the General Assembly records the presentations and adopts
to make the election at the second session of the General Assembly by following
the election procedure described above.
Decision: The motion was adopted.
20. ELECTION OF COMMISSION CHAIRS ELECT 2009-2010
According to the FIG Statutes and Internal Rules the General Assembly
appoints Commission Chairs Elect at its meeting two years prior to the Congress.
These Chairs Elect will then automatically become Chairs of the Commissions for
the next term of office. Thus the General Assembly shall appoint at this meeting
Commission Chairs Elect for term of office 1.1.2009-31.12.2010 and these Chairs
Elect will then become Commission Chairs for the term of office
1.1.2011-31.12.2014.
Member associations have made following nominations for the open posts during
the nomination period:
Commission 1:
Commission 2:
Commission 3:
Commission 4:
Commission 5:
Commission 6:
Commission 7:
Commission 9:
|
Mr. Doug Culham, Canada (CIG)
Ms. Leonie Newnham, Australia (ISA)
Prof. Steven Frank, USA (ACSM)
Prof. Yerach Doytsher, Israel (ALSI)
Dr. Szabolcs Mihály, Hungary (MFTTT)
Dr. Michael Sutherland, Canada (CIG)
Mr. Mikael Lilje, Sweden (SLF)
Dr. Gethin Wyn Roberts, United Kingdom (ICES)
Mr. Daniel Roberge, Canada (CIG)
Dr. Daniel Steudler, Switzerland (geosuisse)
Mr. Steven L. Nystrom, USA (AI)
Dr. Frances Plimmer, United Kingdom (RICS) |
As there were no nominations for Commission 8 and 10, the Council has
discussed about the situation with these Commissions. As a result of these
studies, the Council proposes to the General Assembly that the appointment of
Chair Elect to Commission 8 and Commission 10 will be postponed to the General
Assembly in 2009. This will still allow enough time for the appointed Chair
Elect to prepare his/her agenda and work plan for the next term of office. In
the case of Commission 8 this is also reasonable because the appointment of a
new Chair at the meeting in Stockholm.
Appendices to item 20 and 27: Nomination templates of candidates to
Commission Chairs Elect for 1.1.2009-31.12.2010:
Commission 1:
Commission 2:
Commission 3:
Commission 4:
Commission 5:
Commission 6:
Commission 7:
Commission 9:
|
Mr. Doug Culham,
Canada (CIG)
(110 kB)
Ms. Leonie Newnham,
Australia (ISA)
(100 kB)
Prof. Steven Frank,
USA (ACSM)
(104 kB)
Prof. Yerach
Doytsher, Israel (ALSI)
(107 kB)
Dr. Szabolcs Mihály,
Hungary (MFTTT)
(129 kB)
Dr. Michael
Sutherland, Canada (CIG)
(111 kB)
Mr. Mikael Lilje,
Sweden (SLF)
(139 kB)
Dr. Gethin Wyn
Roberts, United Kingdom (ICES)
(94 kB)
Mr. Daniel Roberge,
Canada (CIG)
(133 kB)
Dr. Daniel Steudler,
Switzerland (geosuisse)
(116 kB)
Mr. Steven L. Nystrom,
USA (AI)
(94 kB)
Dr. Frances Plimmer,
United Kingdom (RICS)
(121 kB) |
At the first session of the General Assembly each candidate was given 3
minutes to introduce him/herself and his/her agenda how to develop the
Commission if he/she will be elected.
The election for Chairs Elect will take place at the second session of the
General Assembly, 19 June 2008. The election will take place in one election, in
which all commission chairs are elected at the same time.
Motion: That the General Assembly notes the presentations and decides
to make the election at the second session of the General Assembly on the 19th
June 2008.
Decision: The motion was adopted.
21. TASK FORCE ON DEVELOPING GLOBAL LAND TOOLS FOR PRO POOR LAND MANAGEMENT
The Council established in 2007 a Task Force on Developing Global Land Tools
for Pro Poor Land Management. This Task Force is chaired by Vice President
Paul van der Molen. It is working in close co-operation with commissions 3,
7, 8 and 9 and their working groups whose chairs Dr. Chryssy Potsiou, Mr.
Christiaan Lemmen, Dr. Diane Dumashie and Mr. Bengt Kjellson
are members of the task force.
Vice President van der Molen reported orally at the meeting on the activities
of the Task Force since the General Assembly in Hong Kong.
Motion: That the General Assembly adopts the report and records its
thanks to the members of the Task Force for their past year’s work.
Decision: The motion was adopted.
22. TASK FORCE ON INSTITUTIONAL AND ORGANISATIONAL DEVELOPMENT
The Council established in 2007 a Task Force on Institutional and
Organisational Development. This Task Force is chaired by Iain Greenway
from United Kingdom and the members are Santiago Borrero Mutis
(Colombia), Adam Greenland (New Zealand), Teo CheeHai (Malaysia),
John Parker (Australia), Richard Wonnacott (South Africa) and
Francisco Delfini (France).
The Chair of the Task Force, Iain Greenway has prepared a progress report on
the activities of the Task Force since the General Assembly in Hong Kong. In his
subsequent oral report he asked the members to answer to the questionnaire that
the Task Force has produced and that he will report back to the General Assembly
on the first outcomes at the second session of the General Assembly.
Appendix to item 22 and 28:
Report of the Task Force on
Institutional and Organisational Development (140 kB)
Motion: That the General Assembly adopts the report and records its
thanks to the members of the Task Force for their past year’s work. That the
General Assembly further notes that Dr. Spike Boydell (UK/Australia) has
been appointed as a member to the Task Force.
Decision: The motion was adopted.
Presidents' Meeting, Thursday 19 June, 8:30-10:30,
Room 456, STOCCC
23. PRESIDENTS' MEETING
Totally 52 people attended this Presidents’ Meeting out of which 38 were
Presidents or leaders of delegations. At the meeting relations between
member associations and FIG were discussed as well as experiences from the
FIG Working Week 2008. A separate memorandum of this meeting is circulated
to the participants of the meeting and to the Presidents of member
associations.
Appendix to item 23: Invitation
to Presidents of FIG member associations. (73 KB)
General Assembly, Second Session, Thursday 19
June, 11:00 - 13:45
Auditorium, STOCCC
24. ROLL CALL
Vice President Matt Higgins took the roll call. The roll call was made
only for member associations and affiliate members. Delegates representing
academic members, corporate members and correspondents as well as honorary
presidents and honorary members were entered in the records based on their
registrations to the FIG Office at the meeting venue. Recorded that based on the
decision of the General Assembly in 2006 only those member associations that had
paid all their membership fees to the end of 2007 are allowed to vote at the
meeting. A list of member associations that are not allowed to vote was
published on the FIG web site as per 15 May 2008.
Appendix to items 2 & 24:
Roll Call (139 kB)
52 member associations out of 98 were present at this session, which is more
than one third of the membership needed for the General Assembly to be
constitutionally valid. At the beginning of the session 49 member associations
had the right to vote.
Noted that the General Assembly has appointed Mr. Hon-Kwong Sung
from HKIS, Hong Kong SAR, China and Dr. Maria Ulfvarson-Östlund from SLF,
Sweden as tellers to this session of the General Assembly.
Motion: That present members are recorded in the minutes.
Decision: The motion was adopted.
25. MEMBERSHIP
Affiliate members
The Council has adopted following three organisations as affiliate members:
- General Directorate for Surveying, Ministry of Water Resources, Republic
of Iraq
- Lao National Geographic Department, Lao PDR
- Siberian State Academy of Geodesy, Russian Federation
After these changes the number of affiliate members is 28.
President Enemark gave the representatives of the new affiliate
members from Republic of Iraq and Lao People’s Democratic Republic their
membership certificate.
Academic members
The Council wants to inform the General Assembly that there has been a
mistake in the listing of payments and that therefore the University of Puerto
Rico, Civil Engineering Department, Puerto Rico has wrongly been listed as an
expelled academic member. After this correction the number of academic members
is 80.
Motion: That the General Assembly notes the actions that the Council
has taken with other membership matters.
Decision: The motion was adopted.
26. ELECTION OF VICE PRESIDENTS 2009-2012
The General Assembly has listened to the presentations of the four candidates
for the position of the FIG Vice President at its first meeting. At this meeting
the General Assembly will elect two Vice Presidents to the Council for the term
of office 1.1.2009-31.12.2012.
The election will be between following candidates:
- Mr. David Doyle, ACSM, USA
- Mr. Iain Greenway, RICS, United Kingdom
- Mr. Daniel Roberge, CIG, Canada
- Mr. Teo CheeHai, PEJUTA, Malaysia
Appendices to item 19 and 26: Nomination templates of the nominated
candidates:
The elections will take place by using following procedure:
Election of the first Vice President
In the election of the first Vice President every member association has one
vote to give to one of the 4 candidates. If one candidate gets more than 50 per
cent of the given votes, he will be elected. If there is no majority in the
first vote, a second vote will be carried between those two candidates that have
got most votes in the first vote. The candidate with most votes will then be
elected.
Election of the second Vice President
In the election of the second Vice President every member association has one
vote to give to one of the remaining 3 candidates. If one candidate gets more
than 50 per cent of the given votes, he will be elected. If there is no majority
in the first vote, a second vote will be carried between those two candidates
that have got most votes in the first vote. The candidate with most votes will
then be elected.
Motion: That the General Assembly elects Vice Presidents for the two
open positions following the election procedure described above.
Decision: In the election of the first Vice President 49 votes were
given: Iain Greenway 18 votes, Daniel Roberge 12 votes, Teo
CheeHai 11 votes and David Doyle 7 votes, 1 vote spoiled. The second
vote took place between Iain Greenway and Daniel Roberge. In this vote 48 votes
were given: Iain Greenway got 27 votes and Daniel Roberge 11 votes. The General
Assembly elected Iain Greenway (RICS, United Kingdom) as the first Vice
President.
In the election of the second Vice President 47 votes were given: Daniel
Roberge 19 votes, Teo CheeHai 18 votes, David Doyle 8 votes
and 2 spoiled votes. The second vote took place between Daniel Roberge and Teo
CheeHai. In this vote 45 votes were given: Teo CheeHai got 25 votes and Daniel
Roberge 20 votes. The General Assembly elected Teo CheeHai (Malaysia) as
the second Vice President.
27. ELECTION OF COMMISSION CHAIRS ELECT 2009-2010
The General Assembly has listened to the presentations of the candidates for
the position of the Commission Chairs Elect at its first meeting. At this
meeting the General Assembly will elect the Chairs Elect for the term of office
1.1.2009-31.12.2010. The Chairs Elect will under normal circumstances be
automatically elected as Chair of their Commission for the term of office
1.1.2011-31.12.2014.
The election will take place on the following candidates:
Commission 1:
Commission 2:
Commission 3:
Commission 4:
Commission 5:
Commission 6:
Commission 7:
Commission 9:
|
Mr. Doug Culham, Canada (CIG)
Ms. Leonie Newnham, Australia (ISA)
Prof. Steven Frank, USA (ACSM)
Prof. Yerach Doytsher, Israel (ALSI)
Dr. Szabolcs Mihály, Hungary (MFTTT)
Dr. Michael Sutherland, Canada (CIG)
Mr. Mikael Lilje, Sweden (SLF)
Dr. Gethin Wyn Roberts, United Kingdom (ICES)
Mr. Daniel Roberge, Canada (CIG)
Dr. Daniel Steudler, Switzerland (geosuisse)
Mr. Steven L. Nystrom, USA (AI)
Dr. Frances Plimmer, United Kingdom (RICS) |
The Chairs Elect will be elected all at the same time. As there is only one
candidate for Commission 2, 4, 5 and 6, these candidates will be elected without
a vote. For Commissions 1, 3, 7 and 9 there are two candidates for each
Commission, so the election will take place between these two candidates. For
Commission 8 and 10 there is no candidate and the Council has proposed to
postpone these elections to the General Assembly in 2009.
Appendices to item 20 and 27: Nomination templates of candidates to
Commission Chairs Elect for 1.1.2009-31.12.2010:
Commission 1:
Commission 2:
Commission 3:
Commission 4:
Commission 5:
Commission 6:
Commission 7:
Commission 9:
|
Mr. Doug
Culham, Canada (CIG)
(110 kB)
Ms. Leonie Newnham,
Australia (ISA)
(100 kB)
Prof. Steven Frank,
USA (ACSM) (104 kB)
Prof. Yerach
Doytsher, Israel (ALSI)
(107 kB)
Dr. Szabolcs Mihály,
Hungary (MFTTT)
(129 kB)
Dr. Michael
Sutherland, Canada (CIG) (111 kB)
Mr. Mikael Lilje,
Sweden (SLF) (139 kB)
Dr. Gethin Wyn
Roberts, United Kingdom (ICES) (94 kB)
Mr. Daniel Roberge,
Canada (CIG) (133 kB)
Dr. Daniel Steudler,
Switzerland (geosuisse) (116 kB)
Mr. Steven L. Nystrom,
USA (AI) (94 kB)
Dr. Frances Plimmer,
United Kingdom (RICS) (121 kB) |
Motion: That the General Assembly elects the Chair Elect to
Commissions 1, 2, 3, 4, 5, 6, 7 and 9 at the same time. That the General
Assembly decides to postpone the election of Chair Elect to Commission 8 and 10
to next General Assembly in 2009.
Decision: In the election for Chairs Elect the General Assembly gave
their votes as follows: Commission 1: Ms. Leonie Newnham 25 votes and Mr.
Doug Culham 17 votes; Commission 3: Prof. Yerach Doytsher 32 votes
and Dr. Szabolcs Mihály 12 votes; Commission 7: Daniel Roberge 24
votes and Mr. Daniel Steudler 22 votes; and Commission 9: Dr. Frances
Plimmer 28 votes and Mr. Steven L. Nystrom 16 votes. The General
Assembly elected Ms. Leonie Newnham as Chair Elect in Commission 1, Prof.
Yerach Doytsher in Commission 3, Mr. Daniel Roberge in Commission
7 and Dr. Frances Plimmer in Commission 9. The General Assembly appointed
Prof. Steven Frank as Chair elect to Commission 2, Dr. Michael
Sutherland to Commission 4, Mr. Mikael Lilje to Commission 5, and Dr.
Gethin Wyn Roberts to Commission 6. The General Assembly decided further
to elect Chair Elect to commissions 8 and 10 at its meeting in 2009.
28. TASK FORCE ON INSTITUTIONAL AND ORGANISATIONAL DEVELOPMENT
Mr. Iain Greenway, Chair of the Task Force on Institutional and
Organisational Development gave a presentation on the outcome of the
questionnaire and of the meetings arranged during the Working Week in Stockholm.
Appendix to item 22 and 28:
Report of the Task Force on
Institutional and Organisational Development (140 kB)
Appendix to item 28:
Handouts of the presentation given by Iain Greenway (182 kB)
Motion: That the General Assembly adopts the report.
Decision: The motion was adopted.
29. ADVISORY COMMITTEE OF COMMISSION OFFICERS
Vice President Matt Higgins reported on the Advisory Committee of
Commission Officers (ACCO) meetings and Commission activities that have taken
place during the week.
The Council wanted to inform the General Assembly that ACCO has appointed Dr.
Chryssy Potsiou as its representative in the Council for term of office
1.1.2009-31.12.2010.
Appendix to item 29: Report of ACCO
activities during the Working Week in Stockholm (89 kB)
Motion: That the General Assembly records the report and endorses the
appointment of Dr. Chryssy Potsiou as the ACCO representative in the
Council for term of office 1.1.2009-31.12.2010.
Decision: The motion was adopted.
30. CO-OPERATION WITH THE FIG CORPORATE MEMBERS
A traditional meeting for FIG Corporate Members was organised on Tuesday 17
June 2008. At this meeting co-operation between FIG and the corporate members
was discussed including new benefits for corporate members. The proposals from
this meeting will be considered carefully by the FIG Council
Motion: That the General Assembly records the report and records its
thanks to all corporate members and to Mr. Peter Normann Hansen, FIG
Ambassador for Corporate Members.
Decision: The motion was adopted.
31. INTRODUCTION OF FIG PUBLICATIONS
The Council has decided to restructure the FIG publications to four
categories: FIG Policy Statements; FIG Guides; FIG Reports; and FIG Regulations.
Policy statements will include policy statements and political declarations e.g.
”The Marrakech Declaration on Urban-Rural Interrelationship for Sustainable
Development” (pub # 33) and are endorsed by the General Assembly. Guides are
technical or other guidelines e.g. “FIG Guide on Standardisation” (pub #28) or
“Mutual Recognition of Professional Qualifications” (pub #27) and are endorsed
by the Council and recorded by the General Assembly for information. Reports are
technical reports, outcomes from events or products of Commission working groups
etc. and are not formally adopted or endorsed by the Federation but have value
for the profession, e.g. “Administering Marine Spaces: International Issues”
(pub # 36). Decision on publishing the reports will be made by the Council.
Regulations include statutes, internal rules and work plans. These categories
are created to help members and other users of the publications to identify the
purpose for what the publication is made for.
The Council has prepared following four publications that were available as
hard copies at the meeting and will be distributed to the members together with
the minutes of the General Assembly:
Motion: That the General Assembly notifies the new listing of FIG
publications and records the four new publications.
Decision: The motion was adopted.
32. THE COSTA RICA DECLARATION ON PRO-POOR COASTAL ZONE MANAGEMENT
One of the results of the 6th FIG Regional Conference in San José, Costa Rica
12-15 November 2007 is preparation of the FIG Costa Rica Declaration on
Integrated Coastal Zone Management that was launched at the Working Week in
Stockholm. The goals for the Declaration are to develop the concept of
integrated and pro-poor coastal zone management; to identify the problems and
issues related to Costa Rica and the Central American Region; to analyse these
problems in the context of pro-poor CZM; and to look at recommendations and ways
forward. The declaration is available on the web and printed copies were
distributed at the General Assembly. The declaration is written by a drafting
group chaired by Rob Mahoney.
The FIG Costa Rica Declaration is published in the FIG Policy Statement
series (pub #43) and it was brought to the General Assembly for endorsement.
Appendix to item 32:
FIG Costa Rica Declaration on Pro-Poor Coastal Zone Management.
Appendix to item 32 in the minutes:
Handouts of the presentation given by
Rob Mahoney at the meeting.
Motion: That the General Assembly endorses the FIG Costa Rica
Declaration on Integrated Coastal Zone Management and records its thanks to the
drafting group for their work.
Decision: The motion was adopted.
33. REPORT OF THE FIG WORKING WEEK 2009 IN EILAT ISRAEL, 3-8 MAY 2009
The General Assembly will be given a presentation on the arrangements of the
FIG Working Week 2009 that will be held in Eilat, Israel, 3-8 May 2009.
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted.
34. 7th FIG REGIONAL CONFERENCE IN HANOI, VIETNAM, 19-22 OCTOBER 2009
The FIG Council has decided to organise the 7th FIG Regional Conference in
Hanoi, Vietnam together with the Viet Nam Association of Geodesy, Photogrammetry
and Remote Sensing. Representatives of VGCR will give the General Assembly a
report on the arrangements of the Regional Conference.
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted.
35. REPORT THE CONGRESS 2010 IN SYDNEY, AUSTRALIA, 11-16 APRIL 2010
The hosts of the FIG Congress 2010 (ISA, Australia) will give the General
Assembly a report on the preparations of the next FIG Congress to be held in
Sydney, Australia, 11-16 April 2010.
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted.
36. OTHER MATTERS
Mr. Jan de Graeve from the International Institution for the History
of Surveying and Measurement informed the General Assembly on the implementation
of the Struve Arc getting it included in the UNESCO list of World Heritage. The
IIHSM is now working to get the African 30th Meridian Arc to be also listed in
the UNESCO list.
Motion: That the General Assembly adopts a resolution to support the
proposal of the IIHSM to get the African 30th Meridian Arc to the UNESCO list of
World Heritage.
Decision: Motion was adopted.
37. PRESENTATION OF CERTIFICATES OF APPRECIATION
President Stig Enemark presented at the closing ceremony certificates
of appreciation to members of the local organising committee of the XXXI FIG
General Assembly and FIG Working Week 2008 and to other persons that had
actively participated in the arrangements of the successful Working Week.
Special thanks were recorded to the Swedish Association of Chartered Surveyors,
SLF and its President Mr. Svante Astermo, who was also the Conference
Director.
CLOSING CEREMONY
The President formally closed the 31st General Assembly of FIG.
At the closing ceremony the FIG banner was handed over by Mr. Svante
Astermo, President of SLF and Dr. Maria Ulfvarson Östlund, SLF to Mr.
Haim Srebro, Conference Director of FIG Working Week 2009. The FIG
Working Week 2009 will be held in Eilat, Israel 3-8 May 2009.
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data is
accurate errors might exist. Requests for updates and corrections should be
emailed to
the FIG Office.
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